Workplace Experiences Survey

line illustration of 3 people talking

The Workplace Experiences Survey is the primary opportunity for all faculty and staff to share feedback on their experiences of working at UBC.  

We're listening! Your feedback shapes our workplace 

Faculty and staff feedback in the Workplace Experiences Survey (WES) is used to shape priorities at the university, including the focus on people within UBC's strategic plan. The survey offers insights into the progress of efforts being made to ensure UBC is a diverse, inclusive, safe and vibrant workplace. 

This comprehensive survey is offered every three years and considers various workplace engagement topics, including leadership, inclusion, and career development. Survey results also support leaders, managers, and support offices with identifying areas of opportunity for improvement, both university-wide and at the unit level. 

WES 2024: Share your experience

Faculty and staff are encouraged to participate in the upcoming WES survey that will be available from November 4 22, 2024.

You will receive an email on November 4 with a unique link to complete the survey. Don't miss the opportunity to share your input! 

Image
Two individuals outside talking and looking at a laptop, one standing one sitting

Past WES results 

Over 6,300 faculty and staff participated in the Workplace Experiences Survey in November 2021. The report, as presented to the UBC community in February 2022, includes some of the following findings: 

  • The top influences on faculty and staff engagement include professional growth, inclusion and respect, UBC’s senior leadership, and health and wellbeing
  • 84% of faculty and staff feel proud to tell others they work at UBC
  • 77% of faculty and staff feel optimistic about the future of UBC
  • 74% of faculty and staff feel engaged at UBC (up 3% from 2017)

View highlights from the WES 2021 results (PDF)

View the detailed insights report for UBC on the WES results and administration page (CWL required).

Survey administration and confidentiality 

WES is administered through a third-party employee survey provider 

To ensure confidentiality, UBC has engaged TalentMap, a third-party employee survey consultant located in Canada to collect and collate the information gathered in the survey on behalf of the University. TalentMap is a member of the Insights Association and subscribes to INSIGHT’s Code of Standards. You can be assured that your responses will be treated with the strictest confidence. This survey is conducted under the authority of section 26(e) of the Freedom of Information and Protection of Privacy Act.      

All UBC faculty and staff who are active employees of the University prior to the survey deployment date and have an active work email address on UBC’s Workday system will be emailed a unique link to complete the Workplace Experiences Survey.  

Participant email addresses, which are required by TalentMap to send the invitation, will be stripped out from the survey data file by TalentMap before it is provided back to UBC. No other identifying information (such as employee names or Employee IDs) are being collected through the survey. 

Survey data is stored in Canada 

Survey feedback is collected on TalentMap’s secure platform. The survey is hosted on servers located in Canada, and all survey data is transmitted in Canada. 

Ensuring data privacy and confidentiality 

Individual survey responses will not be shared; responses will be aggregated to protect the privacy of individual respondents. Reports for managers and leaders will only be provided where there are a minimum of five respondents and will include employees based on the supervisory organizations in Workday. No individual comments from the open-ended question will be shared in the reports. We only share the overall themes that emerge from the comments.   

Faculty and staff were asked demographic questions (such as age, length of service, and equity groups). This enables overall data analysis and offers institutional-level insights into the progress on efforts to make UBC a more diverse, inclusive, safe and vibrant workplace. Respondents can select “Prefer not to answer” for any demographic question. No demographic information will be shared in unit-level reports to managers.

Two UBC survey administrators will have access to the survey data (this includes individual responses) for additional high-level statistical analysis. The survey data file does not include names, email addresses, or Employee ID.   

View TalentMap’s privacy statement or contact privacy@talentmap.com for more information. 


Information for managers and administrators

If you are a people leader or support staff and want to learn more about the administration or detailed results of WES, visit the Workplace Experiences Survey results and administration page on the Managers & Admins site (CWL required). 

 

UBC Crest The official logo of the University of British Columbia. Urgent Message An exclamation mark in a speech bubble. Caret An arrowhead indicating direction. Arrow An arrow indicating direction. Arrow in Circle An arrow indicating direction. Arrow in Circle An arrow indicating direction. Time A clock. Chats Two speech clouds. E-commerce Cart A shopping cart. Facebook The logo for the Facebook social media service. Home A house in silhouette. Information The letter 'i' in a circle. Instagram The logo for the Instagram social media service. Linkedin The logo for the LinkedIn social media service. Location Pin A map location pin. Locked A locked padlock. Mail An envelope. Menu Three horizontal lines indicating a menu. Minus A minus sign. Pencil A pencil indicating that this is editable. Telephone An antique telephone. Play A media play button. Plus A plus symbol indicating more or the ability to add. Search A magnifying glass. Settings A single gear. Speech Bubble A speech bubble. Star An outline of a star. Twitter The logo for the Twitter social media service. Unlocked An unlocked padlock. User A silhouette of a person. Vimeo The logo for the Vimeo video sharing service. Youtube The logo for the YouTube video sharing service.