Policies and resources for administrators and managers for a range of issues, including layoffs, time off for volunteering, substance abuse, employee illness and attendance, and staffing during extreme weather and seasonal holidays.
Employee staffing and operations
Staff typical hours of work
An overview of typical hours of work for our major employee groups.
Terminations, layoffs and resignations
Review steps for layoffs and resignations.
Extraordinary expense fund
Learn what expenses are covered.
Time off for volunteering
Options for how to request time away from work for volunteering.
Staffing during extreme weather
Policies and guidance on staffing during extreme weather.
Paid leaves between Boxing Day and New Year’s Day
Review the provisions for paid leave in several staff agreements for this seasonal closure each year between Boxing Day and New Year’s Day.
Employee attendance
Review how to manage employee attendance.
Independent contractors vs. employees
Determine whether a worker is an independent contractor or employee.
Accomodations of Religious Observances
UBC recognizes and values staff and faculty from a diverse range of religious backgrounds.
Providing support for transgender, Two-Spirit, and non-binary employees at UBC
Diversity is welcomed, respected and considered foundational to excellence in research, education and engagement.
Supporting employees coping with domestic or sexual violence
Supporting our employees who are trying to cope with domestic or sexual violence issues is essential.
HR Guidelines on the use of chosen or preferred names of staff and faculty
We endorse and support our faculty and staff in their use of names other than legal names to identify themselves for professional, personal, or privacy reasons.
Statutory holiday pay
Stat holidays in Canada consist of a variety of cultural, national and religious holidays that are legislated at the federal or provincial/territorial level.
Calculating vacation pay
At UBC, vacation entitlements are calculated with the calendar year, from January 1 to December 31. For most years, an employee’s vacation entitlement will follow the guidelines according to their employment group.
HR Operational Reports
Managers and HR Administrators can find many common reports on the HR Operational Reports dashboard in Workday.
HR Guidelines for Unit Restructuring
Support for leaders to ensure a transparent and clear approach to following when considering unit restructuring that impacts staff.