Advertising for positions

Here's the statement that needs to be included in all recruitment ads:

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All staff and some faculty positions at UBC are to be posted on the UBC careers site through Workday. For Workday resources and help visit the Integrated Service Centre. 

For positions that must be posted on the UBC Careers website, job advertisements posted elsewhere must direct candidates to apply for the position via the UBC Careers website and there must be an active posting on the UBC Careers website for their duration.

UBC has a central university account with WorkBC, the BC Provincial Government’s job posting board, as well as the Service Canada Job Bank.

Here's who you need to contact to get your ads placed:

• Faculty advertising (Vancouver campus): Contact Michelle Shen,  faculty relations administrative assistant.
• Staff advertising (Vancouver campus): Contact the HR associate for your department.
• Faculty and staff advertising (Okanagan campus): HR associate - Nicole Yearwood, Lorna Campbell or Jessica Zawada. Additional HR contacts at UBCO can be found here.

UBC's human resources department has five LinkedIn job slots available on a first-come, first-served basis that are open to all UBC departments wishing to post an advertisement on LinkedIn.

Advertisements can be posted for a maximum of two weeks or for the duration of the job posting if posted for less than two weeks.  There's no charge to you for using these job slots. Note: The job posting must be active on the UBC Careers website while it's posted on LinkedIn.

If the job slots are full, you can purchase a month-long job posting on LinkedIn.

Contact: Luke Jamieson, Talent Acquisition and Business Engagement Manager, to book your advertisement.

Policy HR11 – Employment Advertising provides that in special circumstances, the responsible executive may waive UBC’s advertising requirement. Refer to section 5.2 of Policy HR11 for full details. 

A request for a waiver must be made and fully approved in advance of any job offer using the UBC Employment Advertising Waiver Request Form (HR11):

Waiver Request Form

UBC Employment Advertising Waiver Request Procedure:

1. Department, Faculty or Provost’s Office completes the UBC Employment Advertising Waiver Request Form (HR11) and:
   • Attaches appropriate and relevant supporting documentation (e.g. CV for faculty appointments), and
   • Obtains Requestor’s signature as outlined by the relevant UBC policy. 
2. For both staff and faculty, the initiator forwards form with supporting documentation:
   • For UBCV requests, to Central HR Advisory (hr.info@ubc.ca)
   • For UBCV requests requiring the President’s approval, to the Director, Human Resources, Office of the President, Office of the Provost and VP Academic, Office of the VP Research and Innovation (patrizia.todaro@ubc.ca) 
   • For UBCO requests, include the hiring request form with your submission to Human Resources (ubco.hr@ubc.ca).
3. HR will review the rationale and supporting documentation to facilitate completion of approval process.
4. Once approval has been obtained, HR will return a fully executed copy of the UBC Employment Advertising Waiver Request Form to the initiator.
5. When processing the appointment, the initiating unit will attach the approved Employment Advertising Waiver Request Form to the Business Process in Workday. The Initiator will need to ensure that the appropriate reason is selected in the Business Process to indicate that a waiver has been approved.

Approved special circumstances (Waiver Exemption – HR11 5.2); attach approved UBC Employment Advertising Waiver Request Form (faculty/staff).

It is required that the approved Employment Advertising Waiver Request Form is attached to the applicable Business Process in Workday.