Job evaluation enables consistent and transparent classification decisions to be made about positions, as information is evaluated in the same way within established parameters.
Job evaluation is a systematic process used to determine the relative value of jobs, in relation to other jobs in an organization in order to determine appropriate pay rate, position titles, duties and responsibilities of a position.
Job evaluation or classification is typically done when a position is new or vacant and a hiring manager wants to ensure they are recruiting for the correct level, or when the duties of an existing position have changed substantially (reclassification).
Staff jobs are evaluated based on the nature of work, typical duties and responsibilities, decision making and accountability and overall best fit against benchmarks and guidelines related to each employee group. Individual performance and volume of work are not considered criteria in evaluating jobs.
Job evaluation process
1. Create a job description
Create a job description that outlines the specific duties, responsibilities and qualification requirements. It is important to keep this document up-to-date as not doing so can lead to incorrect classification – we suggest reviewing job descriptions every year. Ensure you are following the different sections of the job description template when creating a job description.
2. Determine classification
Determine the appropriate classification by assessing the nature of work, identifying the employee group, reviewing the appropriate occupational guidelines or benchmarks and determining the best fit.
Departments can independently classify staff positions in most employee groups, except for:
- Management & Professional
- Executive Administrative Staff
- BCGEU Okanagan
The job evaluation process for BCGEU Okanagan is slightly different — for more information, refer to the BCGEU Okanagan section of the Staff position reclassification page.
3. Attach all relevant documents in Workday
For jobs that go to Compensation for review, complete the Position Description Checklist and Questionnaire form, below:
Position Description Checklist and Questionnaire (PDF)
Submit the Position Description Checklist and Questionnaire and the job description for classification in Workday.
For UBC Okanagan jobs, submit the position description to Angela McLean for classification prior to submitting in Workday.
4. Wait for Compensation team to review
The compensation team typically reviews jobs on Tuesdays and Thursdays, in the order that they are received.
If you would like your job reviewed on:
- Tuesday, submit your job by 4:30 pm on Monday
- Thursday, submit your job by 4:30 pm on Wednesday
Please note that if the Compensation team is experiencing a heavy volume of submissions, there may be delays in review times — the Compensation team aims to provide initial feedback within 2 days of the job review meeting. Your compensation partner will contact you if there are any questions.